Is your collaboration system a legal record or a legal risk? To put it simply, if you can just delete information, then it's not a legal record.
If you use your collaboration platform to manage project risk, then you must be able to ensure the integrity of "data records." In an increasingly complex legal and regulatory environment, you must understand completely where your data is, who controls it, and whether how you store it, protect it, share it, and destroy it is consistent with the specific laws that apply to your industry and operation.
An absolutely unbreakable rule is that data records cannot simply be deleted by anyone at any time. They actually must become part of a system of records that is tightly controlled, typically by the legal or records information management department.
That being said, if you are using any kind of collaboration solution that allows data to be permanently deleted by users, then you aren't creating the necessary system of records, putting your organization at significant risk of regulatory and compliance violations, as well as monetary sanctions in the event of a legal hold or e-discovery process.
To Continue Reading: Click Here
------------------------------------------------------
Source: blogs.computerworld.com
By: Leigh Jasper
Subscribe to:
Post Comments (Atom)
0 comments:
Post a Comment