Here are three lessons from The News of the World scandal: one, we are all data-makers tapping away on data collecting devices; two, you can expunge the data-maker and devices, but never the data. And three, data may age, but does not go away.
When you deploy a company-issued computer, the employee effectively becomes a corporate data-maker by immediately generating communications which are instantly distributed through email. For all organizations, this vast and exponentially increasing data is evidence–and for an organization like The News of the World, this data suddenly turns into evidence in a global scandal.
The News of the World tried to rid itself of the data maker, news editor Ian Edmondson, and his device by recycling his PC, hence deleting any potential evidence.
Or so they thought.
The Problem
Corporate data is not fragile. Deleting an email, shredding a hard drive, even decommissioning an entire email server does not purge corporate data. As quickly as employees create content, corporate technology teams are making copies – for disaster recovery, for instance. If an organization is faced with a disaster such as a flood or a fire, these copies can quickly be restored and the business will not miss a beat.
Organizations that claim that the data has been purged don’t realize that what they purged was only one of the copies and that many, many others exist. Redundancy is at the core of these disaster recovery procedures deployed by the technology teams in every public corporation. It is a process that runs every day and will make a copy of every new file and email created by every employee: If something happens to your PC, all data can easily be restored.
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Source: blogs.forbes.com
By: Eric Savitz & Jim McGann
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