Not knowing where their information is stored and not having records-management control over it are two major compliance concerns for organizations storing their records in the cloud environment. Cloud computing is not going away. It can be a valuable tool to an organization. But it's a tool that needs to be understood and managed.
While much has been written about cloud computing, there has been little focus on the implications for applying records management rules to information stored in the clouds. Without that understanding, organizations cannot make informed decisions about using these resources. This understanding begins with a couple of definitions.
Generally, clouds are large collections of easily usable and accessible virtualized resources (i.e., hardware , development platforms, and/or services). These resources can be easily reconfigured to match varying service demands (loads) allowing the service provider to adjust for optimal resource utilization. A few examples include resources offered by Amazon, Google, and IBM .
There is an interdependence between cloud computing and software-as-a-service (SaaS). SaaS, which is commonly defined as a software delivery method that provides access to applications and functionality through remote access to a web-based service/infrastructure, typically operates in the cloud. With SaaS, applications are not owned by the user; access and use are licensed for a defined period of time from an application service provider. This can save the licensing organization money for software, hardware, support, and maintenance.
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Source: CIO Today
By: Brent Gatewood
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