Gov. Beverly Perdue has replaced an order signed by her predecessor reinforcing that most e-mails sent or received by executive-branch employees can't be immediately deleted so they can be preserved to comply with public records laws.
The executive order announced Wednesday largely follows the order released by Gov. Mike Easley the day before he left office in January in response to a public records lawsuit filed against him and his administration.
Perdue released another executive order she also signed Tuesday that would require the names of consultants who are helping companies get state economic incentives be provided to state officials to prevent conflicts of interests.
"These executive orders further expand on two hallmarks of my administration - transparency and accountability," Perdue said in a release. "Only when the doors of government are open wide, and the sun truly shines in, can we be sure that our government by the people is working for the people."
Like Easley's order, Perdue's e-mail policy tells agency employees they can't delete e-mails they send or receive for at least 24 hours so that they can be copied and stored for at least 10 years. Perdue and Easley both directed the state's information technology office to purchase an archive system so that messages won't have to be stored on cumbersome backup tapes.
The language of Easley's order indicated e-mails could not be deleted that were "sent or received in the course of conducting state business." Perdue said messages "that are not clearly related to the transaction of state business" can be deleted, such as junk mails and messages deemed offensive.
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Source: wral.com
By: GARY D. ROBERTSON
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